Position Title:Director of Human Resources
 
Date Posted: February 12, 2018
 
Job Location: Appleton, WI
 
Contact: Lindsay Kehl
711 East Boldt Way
Appleton, WI 54911
 
Description: Reports to:         Vice President of Finance & Administration
Location:              Brokaw Hall

Lawrence University is a private liberal arts college and conservatory located in Appleton, Wisconsin.

PRIMARY OBJECTIVE:
The Director leads the human resources function for the University, serving as a strategic advisor to University leadership on all human resources issues. The Director is a key member of the University’s senior staff responsible for areas including faculty/staff recruitment and orientation; employee relations; benefits design, compensation administration, performance management; immigration services; training and development; University insurance and risk management; and compliance.
 
ESSENTIAL JOB RESPONSIBILITES:
 
Business Partnership
Partner with department leaders on the most appropriate and effective methods of recruitment, organization design, staff development, staff relations, discipline, and exit strategies. Understand and interpret employment laws and the impact it may have on a leader’s decision; partner with the leader to minimize legal risk and exposure. 
 
Benefits/Wellness
Administer employee benefits programs, stay in compliance with applicable laws and assist with the annual audit of the plans. The different benefit plans include retirement, medical, prescription, dental, life insurance, accidental death, short and long term disability, long term care, tuition benefits, and the Employee Assistance Program. Serve as a Member of the Benefit Advisory Committee (BAC) evaluating benefit plan design and wellness strategies.  
 
Compensation
Ensure compensation is competitive with the external market and internal equity. Participate in annual compensation surveys and evaluate salary data to comparable benchmarks. Evaluate internal comparable positions and analyze gaps, recommending action when inequity is present.  Assist the Executive Director of Budget and Planning in labor budget management each fiscal year. Manage equity analysis amongst gender and race. Recommend action when gaps are present.
 
Organization Development & Training
Develop training and development opportunities under the Learning at Lawrence platform for team members. Partner with leaders on department structure, looking at ways to increase efficiencies, improve outcomes, and increase employee satisfaction.  Partner with employees and leaders to identify ways to increase employee retention. Action plan with leaders to increase communication, be a fair and equitable employer, and create an inclusive culture. Partner with leaders to determine action plans based on campus climate survey results.  Manage the performance review process.
  
Recruitment
Manage the recruitment process, including compliance with our non-discrimination policy as well as internal staff recruitment processes focusing on diversity and inclusion. Work collaboratively with hiring managers to clearly define position responsibilities, potential changes to department structure, and budget. Manage the student employment and summer employment process. Assess recruitment efforts and effectiveness through the use of key HR metrics.
 
Diversity & Inclusion
Actively participate and engage in diversity and inclusion programming on campus. Continually improve cultural competencies in oneself and encouragement of others to attend events on campus. Promote the educational opportunities to leaders and employees to continue to evolve the culture around diversity and inclusion work. Participate on a President’s Committee of Diversity Affairs.
 
Employee Relations
Establish strong relationships with faculty and staff by checking in on a regular basis, answering questions they may have and sharing campus wide information as appropriate. Participate and encourage others to attend campus events to increase engagement. Partner with leaders on performance concerns of various levels of severity, including discipline or establishing a performance improvement plans. Conduct thorough exit interviews, track and monitor the information for trends and give leaders feedback. Continually review employee handbook and policies for additions, deletions, or suggestions for changes or improvements.
 
Safety & Workers Compensation
Develop safety programs for campus employees, including staff, faculty and students. Partner with leaders on monthly safety talk topics and identify resources for reference. Manage the worker’s compensation program to minimize risk exposure. Establish and hold others accountable to the process, partner with carrier on claims review and adjudication, work with injured employees on return to work or light duty program.   Identify trends and establish employee training to mitigate future claims and premium increases. Comply with OSHA reporting, partnering with workers compensation carrier for lost time information to report.
 
Immigration and Risk Management
Manage employment law and risk management by preventing and minimizing potential liability to the University under federal and state laws and regulations. Serve as the University contact for risk insurance matters and oversee the renewal process. Manage the relationship with University immigration counsel and follow recommendations for employee visa requirement and state/federal immigration laws.
 
Payroll
Oversee payroll processing to include time collection process, coordination of student employment activities related to Human Resources/Payroll, fringe benefit administration and deductions, and tax compliance. Ensure monthly, quarterly, and year-end reporting is complete and accurate per state and federal requirements. Ensure year-end processes are complete including W2s, 1042s, and 1095 forms.
 
WORKING RELATIONSHIPS:
In all relationships, the Director should be solution oriented, ensuring that constituents’ needs are evaluated and that the most appropriate solution for the University is found.  Discernment and diplomacy are key factors to success, and policies and regulatory requirements are the framework within which solutions can be found.  Workplace satisfaction, when created through this process, will bring out the maximum effectiveness of each employee while stewarding Lawrence’s educational mission.
 
The Director serves as a staff liaison to the Board’s Compensation Committee, assists the Vice President of Finance and Administration with the Audit Committee, serves as the HR representative to the President’s Committee on Diversity Affairs, and acts as an advisor to Lawrence’s Staff Connections Committee.  The Director also leads the activities of Lawrence’s Senior Staff, ensuring communication, learning and other activities occur on a regular basis.
 
The role provides direction, leadership, coordination, communication and management to the human resources team.  As the senior human resource officer, the incumbent will interpret existing human resource policies and participate in the development of new policies as needed.
 
Communicates with all members of the campus community, including trustees, senior leadership, faculty, staff, students and alumni.
 
Advocates the perspective of faculty and staff in the development of policies and practices, while maintaining sensitivity to the management needs of the university.

KNOWLEDGE, SKILLS AND ABILITIES:
  • Exceptional organizational, prioritization, analytical problem-solving, attention to detail and follow-up skills.
  • Recommend new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.
  • Cooperative attitude with team-oriented disposition with the ability to work independently.
  • Ability to manage multiple competing priorities while demonstrating ability to remain flexible and adaptable in a changing work environment.
  • Excellent oral and written communications skills.
  • Thorough understanding of current employment legal requirements.
  • Ability to maintain confidentiality of sensitive information.
  • Follow emerging human resources trends; attend networking events and educational opportunities to strengthen human resource knowledge and business acumen. Further identify opportunities of continuous professional development.
  • Must have successful completion of criminal record check, driving record check and reference checks.
 
EDUCATION AND WORK EXPERIENCE:
  • A Bachelor’s degree in Human Resources Management or related field with at least 8 years of progressing human resources experience.  SHRM certification encouraged.
  • Strong working knowledge of employment and benefit laws and regulations.
  • Proficient computer skills including MS Word, Excel, and Power Point.
  • Prior experience with an HRIS database is required, including an applicant tracking system.
We encourage applications from individuals who will help us create a more inclusive Lawrence by: (1) further diversifying the staff; and/or (2) demonstrating experience with successful diversity-related initiatives. See https://lawrencecareers.silkroad.com/lawrenceuniversity/About_Us.html for more information about Lawrence and its surrounding community, including the New North Regional Guide which lists resources that promote diversity in the community.

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